10 Tips For Choosing a Conference Centre
If you’re looking for somewhere to hold a meeting, exhibition or talks, then you’ll want a conference centre. If you’ve booked one before, then you’ll probably know what you need, and what’s important. If you’ve never booked on before, here’s what you’ll need to consider.
1. You’ll need to know how many people will be attending so that you can book somewhere the right size. You don’t want to book somewhere too small so that it is cramped, or there’s not enough places to sit, or too big so that the room looks empty.
2. The location of the right conference centre might be determined by where people are coming from. You might want somewhere that’s easy to reach from the motorway or airport, or in the city centre, or perhaps you’ll want to be in the countryside away from it all.
3. Depending on how popular the venue is, you might need to book well in advance, so that you get the date you want. Alternatively, the date of the conference might depend on the right venue being available.
4. It’s important to determine the facilities you need, and make sure that the conference venue has them. Your delegates might appreciate additional touches such as a nice restaurant, or a golf course on site, for after the conference.
5. You’ll want to make sure that there are plenty of chairs and that the room layout is how you need it to be, or can easily be changed to make it more appropriate.
6. You’ll also need to know what conference facilities are available, and whether you’ll need to bring anything. You might need PA system, a projector, screen and laptop and internet access, in order for your speakers to get their message across.
7. The venue will need to be quiet, so that the talks are not interrupted. If you haven’t got exclusive use of the conference venue, then you’ll need to make sure that your conference is well signed from the entrance, or reception.
8. Appropriate refreshments can help to keep delegates and talkers interested, and make a long day go a bit quicker. You’ll need to establish whether refreshments are included, or whether guests will have to buy their own.
9. Depending on the length and type of conference, you might want accommodation for your speakers and delegates. Having a hotel on site will mean that there is no travel before or after the conference, which can reduce costs.
10. You’ll want to make sure that you’re getting good value for money, and that you choose the right venue. You won’t want to choose somewhere that doesn’t offer the features and facilities you need, simply because it’s cheap. Also, you won’t want to choose somewhere expensive that offers much more than what you need.
Now you know more what sorts of things to look for, you’ll be able to choose the perfect conference centre for your next event.